Add Music in Microsoft PowerPoint 2003

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A PowerPoint presentation can convey a lot of information in a short time. That information is usually in the form of text, graphics, charts, and tables, but it might also consist of audio content.Audio or background music is necessary in an excellent PowerPoint presentation. You can easily incorporate sounds into slide transitions.

How to insert music into PowerPoint 2003?

Use one of the following three methods to insert the sound clip:

1. To browse through the Clip Organizer for a sound clip, on the Insert menu, point to Movies and Sounds, and then click Sound from Clip Organizer.

PowerPoint will display the Clip Art task pane and will select Sounds in the Results Should Be drop-down list. You can use the Clip Art task pane to locate a sound clip stored on your computer or on the Office Online Web site.

2. To insert a sound clip from an existing sound file on a local disk, a shared network location, or an Internet site (if you haven’t imported the file into the Clip Organizer), on the Insert menu, point to Movies and Sounds, and then click Sound from File.

The Insert Sound dialog box will appear. Select the sound file that you want, and then click the OK button.

3. To record your own sound clip (you must have a microphone attached to your computer) and add it to the slide, on the Insert menu, point to Movies and Sound, and then click Record Sound.

PowerPoint will display the Record Sound dialog box. Use the controls in this dialog box to record your sound and then click the OK button.

How to modify the way the sound clip plays during a slide show?

1. Right-click the sound icon in your slide.

2. To adjust the volume or change the sound object display options, on the shortcut menu, click Edit Sound Object and then select the options you want.

The Sound Options dialog box also indicates where the clip is stored. If it’s stored within the presentation file, the dialog box will display the location Contained In Presentation. If it’s stored in a separate linked file, it will display the file path. (PowerPoint normally stores a sound clip in a separate file if it’s larger than 100 KB.) In the latter case, if you are going to present your slide show on another computer, you’ll need to take the linked file with you.

Tip: The easiest way to copy a presentation plus all linked files to a portable medium that you can bring to another computer is to use the new Package for CD feature.

3. To modify the way the sound clip plays during a slide show, on the shortcut menu, click Custom Animation, and then use the controls in the Custom Animation task pane.

4. To control the action that takes place when you either click the sound icon or move the mouse pointer over it, on the shortcut menu, click Action Settings.

5. To preview the sound clip, on the shortcut menu, click Play Sound.